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Minutes of the Annual Meeting of the Forest Park Homeowner Recreation Association
December 3, 2008 Southglenn Library
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President Leigh Pytlinski called the meeting to order at 7:30pm.
Present: 32 property owners and 7 proxy votes for a total of 39 members represented of 162 households (24 percent). This represents a quorum.
Committee Reports:
Pool – Cliff Fischer
Privacy screens were installed, heater was repaired. 10 people participated in the after hours lap swimming and 5 private parties were held. The late evenings were well attended on Wednesdays and initially on Saturdays.
The pool management company, owned by Had Bradbury, has a 3 year contract that is voted upon by the FPHRA membership each year. The services that they provide include: pool repairs if they can, purchase of all chemicals, getting the pool ready at the beginning of the season and then closing it down at the end, hiring and managing of pool staff (life guards) etc.
Upcoming needs include: Gutter replacement, preventative maintenance to the black top, Anti suction device to be installed. The anti suction device breaks the vacuum line should the drain become blocked and is a requirement of the insurance company.
Additionally, there is a low spot in the lawn near the front sidewalk that needs to be addressed. The roof is unattractive but still works so will not be replaced at this time. Additionally, there have been many requests for updates to the bathrooms but we will need to address this as the budget allows.
Questions were raised about the cost of converting the pool to salt water and solar. Following discussion, they were deemed cost prohibitive at this time.
Social – Betsy Baltzer
Social Events that were held: Opening day, 4th of July, Ice Cream Social, Wine Tasting, Oktoberfest. These events were all very well attended.
Beautification – Sue Abrams
Clean up days in the spring and fall included planting at the pool, painting, cleaning up entrances. The community dumpsters were well received and quickly filled both times. The entrance at Jamison was revamped by weeding, adding new rock, painting the entrance signs. More volunteers are needed to keep costs down.
Projects for next year: The Dry Creek strip. Sandy Hubbard is working with the City of Centennial to try to cut the costs involved for FPHRA
Tennis – Jerry Mills.
Tennis Courts are not being as well used as we would like. The courts are in good repair and just need routine maintenance, including the replacement of some damaged screens.
A motion was unanimously passed that the board will perform a feasibility study on using the tennis courts for revenue bearing activities and have a report for the membership no later than the 2009 annual meeting. A special meeting will be held if the results of this study are completed prior to the summer.
Financial – Allan Meyer
A financial statement was included in the packet that was mailed to all Forest Park owners. Allan reviewed these numbers with the attendees and assured members that the interest bearing savings account is a money market account insured by the FDIC. There are currently 6 owners who are delinquent in their dues and one of those has been turned over to the attorney to initiate the collection process. There are currently no homes in foreclosure.
A question was raised regarding dues delinquency and whether an increase in delinquency should be anticipated based on the current economic climate. Allan Meyer did not believe that this would be an issue because the money is always obtained, even if it results in sale of the home. Attorney’s fees are added to the homeowner’s bill.
Budget
Two options were offered to the membership (information included in mailed packet) for the 2009 budget. The first involved no dues increase and the second involved a $30 per household annual increase, effective June 2009.
The capital improvements committee maintains a capital reserve account (currently $15, 000) with money for projected expenses for large items, such as the renovation of the swimming pool, completed in 2007. This allows us to make the necessary repairs without a special assessment. The $30 annual increase would allow this capital reserve fund to continue to grow to cover projected expenses. The last dues increase was in 2004 and the one prior to that was in 1999. In 2007, the board reallocated the dues income to $410 for operating and $60 for capital improvements to help cover operating expenses. Mark Meyer graphed our dues vs. the inflationary rate over 30 years, and the dues increases have kept up very closely with the inflation indicators increases.
Discussion was held regarding whether a dues increase of 3-5% every year would be preferable to larger increases every few years. A motion was made and seconded that the board would perform a feasibility study on either an annual dues increase or a periodic increase with findings reported by the next annual meeting. The motion passed with 19 votes for and 12 votes against.
A motion was proposed and seconded that: The budget is approved as proposed in Option 2, with a $30 increase in annual dues, effective June 2009. The motion passed by majority vote (only 2 votes against).
A motion was proposed and seconded that: From the $30 increase, $10 be allocated to Operating Expenses and $20 be allocated to Capital Reserve. The motion passed unanimously.
Ratification of the actions of the previous board. A motion was made by Leigh Pytlinski to for ratification of the actions of the previous year’s board. The motion was seconded and unanimously approved.
Election of the New Board
The following members were nominated and unanimously accepted onto the 2009 board:
Sandra Hubbard, Hugh Smith, Kathleen Packer and Joe Muetterties.
New Business
Senate Bill 100: Senate Bill 05-100 (SB 100) is a law that affects all associations with common property, which therefore includes Forest Park. The basic legislation serves to increase the transparency of board operations and the association’s awareness of owner’s rights, and to consolidate the governing documents of the organization. For example, the tennis court and swimming pool rules will now be part of the policies and procedures, in addition to a delineation of the liens process. Any association member should be able to easily access the time and place of board meetings and the association will need to provide some sort of owner education each year.
As a result of SB 100, we have had our lawyers begin the process of bringing our governing documents into compliance and have created a website so that these documents and any happenings within Forest Park can be easily accessible to all homeowners. Unfortunately, the initial costs of bringing us into legal compliance are substantial and add another layer of unforeseen costs to our budget.
Website: can be found at www.forestparkcentennial.com. The actual directory will continue to be provided in paper format. The board will provide training for members of the neighborhood who need assistance to access the site and set up an account.
Forest Park Home Improvement Committee (FP HIC) Information was provided in the packet that was mailed to all homeowners regarding the recommendations of the FP HIC.
As a recreation association, we do not have covenants that dictate the appearance of our homes, but since the board is charged with maintaining the appearance of the neighborhood, this committee has generated a list of rules that the committee believes are fair and reasonable expectations. Three of the four identified areas are supported by the City of Centennial codes and ordinances. The City of Centennial’s codes and ordinances override those of Forest Park, and our “rules” can be stricter, but not more lenient than those of the City of Centennial. In addition, the board can create rules where the association’s covenants are silent, to clarify those covenants (declarations).
Enforceability was questioned, including the cost of legal intervention. It was emphasized that this is a guideline for homeowners at this time and that a next step for the committee is to establish a course of action when a homeowner is in violation, following neighborly and diplomatic discussion.
A motion to table the discussion about the recommendations of the FP HIC because more time was required for discussion was seconded and passed unanimously.
Members were encouraged to participate in the committee and bring further recommendations to the next committee meeting.
The meeting was adjourned at 8:58pm by Leigh Pytlinski.
| Attachment | Size |
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| Minutes from FP HOA 2008.doc | 36 KB |
